Apply to organise an event

We are inviting you (artists, makers, thinkers and talkers from the general public, local residents and neighbouring businesses) to submit proposals on the form below to use the Waiting Room Space free-of-charge.

We will prioritise ideas that help us develop the town’s cultural heritage and creative identity. We’re looking for both one off and regular events.

Proposals can include talks, lectures, discussions, exhibitions, shops, markets, performance, demonstrations, screenings, workshops, festivals, meetups, clubs or whatever you feel is appropriate. We try to remain flexible, but considering the below weekly framework may speed up your application process.

Sunday & Mondays – open to all event applications

Tuesdays – reserved for events for young people

Wednesday – free open public day, reserved for events connected to Hacking and Making.

Thursdays – open to all event applications but must be free for local Students

Fridays – our regular DJ and informal dining evenings

Saturday – live performance night for poetry, theatre, comedy, spoken word and live music

If you would like to be kept up to date with events, activity and opportunities please join our mailing list or visit one of our many open events.

Have an idea? Please check our calendar for available dates and complete the simple form below. We review applications every week on a Friday. You will receive an automated email confirmation and then we’ll will be in touch to advise if your application has been successful or if we need any further information.

Full Name*
Please enter your first name and surname
Date of Birth*

This does not impact your application in anyway and is not shared with any third party. We ask for this information to help us understand our social impact.
Sex*
- Male
- Female
Nationality*
Email*
Organisation
Phone*
Address*
Street AddressAddress Line 2CityState / Province / RegionZIP / Postal Code
Name of your event*
Event Type*
Choose your preferred start date*

Please refer to the weekly framework when choosing your dates. We try to remain flexible, but considering our weekly format may speed up your application process and increase the likelihood of your event being approved.
Choose your preferred end date

Only required, if your need the venue for more than one day
Description your event*
Please take your time and provide as much detail as possible about your event and its creative content. Provide information of how you think your idea meets the purpose of the Waiting Room - to “connect the St Botolph’s Quarter to Colchester and beyond through culture and creativity. Those providing incomplete of insufficient information maybe be rejected or asked to resubmit an application.
Which space(s) would you like to use?*
- The Main Space
- Kiosk 2
- The Bus
- The Maker Space
- Outside
Will your idea require you to sell tickets/charge?*
If applying to use the Main Space. Please advise us if you require exclusive use of the space*
- The venue can remain open to the general public for those not participating in my event
- I require the venue to be closed and only open to my approved guests
- This does not apply to me
To ensure our facilities are used by as many people as possible, we always encourage shared use of the space where ever possible.
Internal Office Use Only
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